Booking Policy
Last updated: July 21, 2026
Booking Process
- 1. Submit booking inquiry via website, email, or phone
- 2. Receive detailed tour proposal and quotation within 24-48 hours
- 3. Confirm itinerary and provide traveler details
- 4. Pay deposit to secure booking
- 5. Receive booking confirmation and invoice
- 6. Pay final balance 30 days before departure
- 7. Receive travel documents and pre-departure information
Payment Terms
Deposit & Final Payment
- • Deposit: 30% of total tour cost (non-refundable)
- • Final Payment: Due 30 days before departure
- • Late Bookings: Full payment required if booking within 30 days
Payment Methods
- • Wire Transfer (preferred)
- • Credit/Debit Card (Visa, MasterCard)
- • Online Payment Platforms
- • All payments in USD or equivalent
Included in Price
- • Accommodation (3-4 star hotels)
- • All meals (breakfast, lunch, dinner)
- • Transportation within Bhutan
- • Licensed English-speaking guide
- • All permits and entrance fees
- • Sustainable Development Fee (SDF)
Not Included in Price
- • International airfare to/from Bhutan
- • Travel insurance (mandatory)
- • Personal expenses (shopping, drinks, tips)
- • Visa fees (minimal cost)
- • Optional activities not specified in itinerary
Cancellation Policy
- • 30+ days before departure: Full refund minus deposit
- • 15-30 days before departure: 50% refund of total cost
- • 7-14 days before departure: 25% refund of total cost
- • Less than 7 days: No refund
- • No-show: No refund or rescheduling
Refunds are processed within 14 business days. All cancellations must be in writing via email.
Changes & Modifications
- • Itinerary changes requested more than 30 days prior: No extra charge
- • Changes 15-30 days prior: Small administrative fee may apply
- • Changes less than 15 days: Subject to availability and cancellation policies
- • Force majeure events may require itinerary adjustments at no extra cost
Travel Insurance (Mandatory)
All travelers must have comprehensive travel insurance covering:
- • Medical emergencies and hospitalization
- • Emergency evacuation and repatriation
- • Trip cancellation and interruption
- • Lost or delayed baggage
- • Flight delays and cancellations
Proof of insurance required before departure.
Questions About Booking?
Our team is happy to assist with any booking-related questions:
Email: info@wangchuktour.com
Phone: +975 17643416
Address: Thimphu, Bhutan